Event Cancellation Policy

We understand that plans can change, and we want to be as fair and transparent as possible while honoring our financial commitments to the venue (Clearwater Cove). Please review the cancellation policy carefully before registering:

Standard Cancellation Terms:

• Cancellations made on or before 02/09/2026 will receive a full refund, minus a $50 administrative fee.
• Cancellations made between 03/09 and 02/09, 2026 will receive a 50% refund.
• Cancellations made within 30 days of the event are non-refundable.

Important Note on Venue Commitments:

The Clearwater requires us to pay for a minimum of 115 attendees, regardless of cancellations. This means that late cancellations place a financial burden on the World Missions Alliance.

If we are able to fill your spot from a waitlist, we will gladly refund your registration (minus the $50 administrative fee), even after the cutoff date.

Transfer Option:

You may transfer your registration to another person at no additional charge up to 7 days before the event. Please contact us with the new attendee’s information.

Travel Protection:

We highly recommend purchasing travel insurance that includes trip cancellation coverage in case of emergencies.

Guest Rules:

• Guests are expected to leave the property, including individual rooms, in a clean condition. 

• The following are not permitted on the property:  pets, alcoholic beverages, illegal drugs, marijuana, firearms, knives, fireworks or explosives. 

• Smoking is permitted only in the designated smoking area (s) on the property.

• Guests are expected to pay for any damages to the property and equipment beyond normal wear and tear, including graffiti.